Library
Library of the University is situated at the 4th and 5th floors of University Building # 4, House # 4/4,1(B),Block-A, Lalmatia, Dhaka-1207. The rules of the library are:
All students of the University have access to the library. All students will get Library cards both for reading and borrowing.
Students have to pay Tk. 4,000.00 (non-refundable) as Library Service Charge.
If students want to borrow books from the library, they have to pay Tk. 2,500.00 (refundable) as Library Caution Money. At the time of leaving the University, they will get back the caution money. A student can borrow at best 02 (two) books of his/her discipline for two weeks at a time without any charge. But after two weeks Tk. 2/- will be charged per book as late fine for each day.
If any book taken from the library is lost/torn/stolen, the students have to replace the same on their own responsibilities. Otherwise, the price or compensation for the books will be debited from the Caution Money deposited by the students.
Rules for Credit Transfer
A student studying or having completed program in another institution or transferring from one program to another within IBAIS University may apply for credit transfer. Transfers of credits for the relevant courses are subjected to the approval of the equivalence committee of the respective department.
Transfer of credit is subject to departmental rules and is not permitted without the approval of the concerned Academic Committee. Departments may limit the transfer credit or make less than the maximum permitted by the Academic Committee.
All transfer credits must be earned at a recognized university and not to be utilized to fulfill a requirement for any other degree.
All credits requested in transfer must carry a CGPA of C+ (2.5) at undergraduate levels and B (3.0) at graduate levels. No alternative graded courses can be transferred.
Students seeking transfer credit must have regular student status and be in good academic standing where the credits were earned.
Students admitted to IBAIS University must receive prior approval to take courses elsewhere as a Transient Student for transfer into their programs.
Registration
Before undergoing academic instruction, a student must complete registration at the beginning of each semester in accordance with the guidelines issued by the University. A student will not be allowed to register if there are unpaid fees from a previous semester. A student is required to pay his/her fees or make financial arrangements before s/he can register for a given semester.
Students must register their courses before the commencement of the semester and within the declared date of the Registrar's Office. In case of delay, they can register courses by paying late fees of Tk. 100/- per course within the next 15 (fifteen) days.
In order to register courses students will not be allowed to violate the course order.
In a semester, students have to take at least four courses but not more than five courses in the undergraduate programs. For graduate programs, students have to take at least two courses in a semester but not more than four courses.
Students must have the clearance of previous semester dues from the Account's Office before the registration.
Without registering courses, students will not be allowed to attend classes.
Studentship of a student will remain valid up to double the time from his / her 1st registration in the respective program. During this period if s/he takes readmission his / her old ID Number will remain valid. But beyond that period s/ he will have to take fresh admission with new ID Number.
To re-register a course (not withdrawn course), a student has to pay 70% of the tuition fees of the respective course(s).
Students have to pay the fees of all registered courses before appearing at the Mid-term and Final Examination.
Only those students will be allowed to sit for retake Midterm and Final Examination who have paid for the registered course(s). To retake Midterm and Final Examination students have to pay Tk. 500/- and Tk. 1000/- respectively.
Regarding Course Registration, students may consult with the respective Head of the Department.
Repeating a course
A course passed with a grade ‘C +’ or lower may be repeated for improvement of the relevant grade. When a course is repeated, the transcript will show the amended grades. A student failing to succeed in a course will be allowed to repeat the course twice at the most. However, a student has to register his/her name by paying 70% of the total fees of the respective course if s/he wants to repeat any course.
Malpractice
- Copying from desk, scale, palm or from other incriminating documents.
- Copying and peeping from others.
- To communicate with fellow students in the Examination Hall.
- Not following the seating arrangements/plan.
- Changing of script or question paper with fellow students.
- Any un-courteous behavior with the invigilators
Examinations
- Students must take their seats as per the seat plan at least 15 minutes before the examination starts.
- Students coming half an hour later (misuse of preposition) after the assigned time are not permitted to sit for the exam.
- Students seriously suffering from contagious diseases will be debarred from appearing in the concerned Examination.
- Students are not allowed to leave the Examination Hall at least within an hour after the commencement of the exam. And if anyone submits the Answer Sheet before the specified time, s/he will not get it back.
- Students must show their admit cards to the invigilators in the Examination Hall.
- Students must ensure their signature in the attendance sheet.
- Students should take enough care to ensure the signature of the invigilator on their Answer Scripts.
- Name and Registration number must be written very distinctly and carefully on the appropriate place of the cover page of the Answer Script. In case of incomplete or incorrect information, it will be rejected.
- Students are allowed to use only Royal Blue or Black ink pens. It is prohibited to use Red, Green or any other colored pens to write irrespective of Marker pens. Students are allowed to use Mathematical Instruments and Calculator.
- Papers must not be separated from the Answer Scripts. Students have to make sure that additional script(s) is/are properly tagged on with the main Answer Script.
- Students must keep their mobile phones off during the examination hour(s).
- Students are strictly prohibited to bring books, any portion of books, any papers thereto any other incrementing paper related to the examination in the Examination Hall.
Credit
Credit will be given only after registering for a course and satisfactory completion of the required work.
Satisfactory Performance
A student is deemed to have a passing grade if s/he earns at least a CGPA of 2.5 for undergraduate and 3.0 for graduate programs.
Academic Probation
A student whose CGPA is less than 2.5 but not less than 2.40 is placed on academic probation during the following year as well as the following semester for undergraduate programs. On the other hand, a student whose CGPA is less than 3.0 but not less than 2.90 is placed on academic probation during the following year as well as the following semester for graduate programs. A student on academic probation may be restricted in the number or type of courses for which s/he is permitted to register during the probationary period.
Failed Students
The University may allow failed students to re-sit their examinations or re-submit their dissertation/thesis for examination provided by the examiner(s) who has/have made such recommendations, and all recommendations for the improvement of a dissertation/thesis would have to be carried out by the candidate. Each student has to pay a re-examination fee of Tk.1000 and Tk.500 for the final and mid-term examination respectively if s/he wants to re-take the examination mentioned for such reasons as sickness or improving grade point, etc.
Leave of absence and re-admission
If a student finds it necessary to interrupt active pursuit of his/her study, s/he may request in writing for leave of absence for a specific period. A student who discontinues active enrolment without getting granted leave of absence, or a student who is granted leave but does not do active study, at the end of the period of approved absences, s/he can continue to complete the program. Student on leave of absence will pay no fees for the period of leave. Studentship of a student will remain valid up-to double the time from his or her first admission in the respective program. Readmission will be required with previous ID Number subject to payment of TK 10,000/- after the expiry of normal admission period including one year lien period. Validity of readmission period will not be extended beyond the above mentioned time limit.
International Students
IBAIS University welcomes students from outside Bangladesh to all its programs subject to fulfillment of the admission requirements. In case of international students, the decision on eligibility of Admission will be made on evaluation of their previous academic records.
Dismissal from the programs
A student may be dismissed from a degree program of IBAIS University for the following reasons:
The student's CGPA falls below minimum accepted levels as shown below:
Undergraduate Programs : 2.5
Graduate Programs : 3.0
The probationary period will be determined by the university authority.
The student fails to complete his or her degree program within the maximum allowable time unless mitigating circumstances prevail.
Dismissal from the University
A student may be dismissed from the University for any of the following reasons:
Providing the University with false application or enrollment information.
Repeated disruptive behavior in classes or on the University ground.
Cheating or helping others to cheat on course work, exams, assignments or written tests.
Failure to maintain the minimum acceptable CGPA for the degree program following two semesters probationary period.
Attendance Policy
Students attending classes are required to attend all scheduled class sessions unless excused by the instructor. Reasons for an excused absence include: illness of student or of a member of the student's immediate family, death in the student's immediate family, work-related activities resulting in the student being required to miss class, weather conditions making travel hazardous.
A student who misses three or more class sessions for unexcused reasons will be notified in writing that s/he will be dropped from the class roster and will be awarded a "W" (withdrawal) grade unless:
The student notifies the university of his or her intention to continue the course; and
The student makes satisfactory arrangements with the instructor to make up for missed assignments.
Foundation Program
The Foundation Program is compulsory for all undergraduate students of IBAIS University. The Foundation Program consists of the following courses:
(i) Basic Mathematics
(ii) Basic English
(iii) Computer Fundamentals
Completing the Foundation Program, the students can easily minimize their deficiencies of English, Mathematics and Computer Science throughout the program.
Counseling Regarding Career Planning
Every student enrolled must receive necessary assistance in regard to their career planning and making decisions about their employment.
English Language Proficiency Course
English Language Proficiency (ELP) course is compulsory for all undergraduate students of IBAIS University. Completing the ELP course can help earn good score in TOEFL and IELTS.
Earned Credits
The course in which a student has obtained ‘D’ or higher grade is counted as credit earned by the student. ‘F’ grade is not counted towards a student's earned credits. A student who obtains an ‘F’ grade in any core course has to repeat the course. If a student obtains an ‘F’ grade in an optional course, s/he may choose to repeat the course or take a substitute course if available. ‘F’ grade is not counted for CGPA calculations but will show on the Grade Sheet and Transcript. Students can appear in the supplementary examination to improve their grades. However, a student is permitted to appear in supplementary examinations not more than twice for a course.
Code of Conduct
IBAIS University strives to maintain a healthy academic atmosphere on its campus. The students are expected to do their part in achieving this goal by attending classes regularly, making appropriate use of all resources in a way as to enhance their academic achievement maintaining discipline, keeping the campus clean, and being good neighbors and model of good citizenship. Proctor’s Office and members of the Disciplinary Committee may be conducted for any information or activity relating to students’ code of conduct.
Credits and Course Load
Students take courses as they are assigned to them. The credits are counted towards the degree. One (1) Credit hour means that the course meets for sixty (60) minutes in a class each week; three (3) Credits mean that the class will meet twice a week for ninety (90) minutes or meet thrice a week for sixty (60) minutes in each session. Fifteen (15) hours of lecture per week is the normal load according to the US standards.
Each week there will be class lectures, assignments, homework and quizzes. In addition, the Faculty will hold help sessions and / or tutorials, thus raising contact hours to twenty. Students have access to the computer lab to prepare term-papers and other assignments under supervision for up to thirty (30) hours each semester.
Cumulative Grade Point Average (CGPA)
Two kinds of grade point average are used at IBAIS University. The CGPA is calculated by dividing the total earned quality points by the number of Credits attempted in a given semester. The earned grade point is computed by multiplying the value of the grade point equivalent to the corresponding letter grade by the number of Credits for the course.
It is necessary to maintain a certain CGPA for various degrees at IBAIS University. For example, CGPA 2.5 for Bachelor’s degree and 3.0 for Master’s degree is essential.
The Cumulative GPA is calculated by the following manner:
The Evaluation Procedure
Evaluation of students' performance is based on final examination, mid-term examination, assignments/term-papers, class test and classroom participation. Classroom evaluation including class tests, assignments, term paper, and mid-term examinations covers 55% of total marks and the remaining 45% are reserved for the final examination. The distribution of mark is as follows:
A. Theory:
Class Attendance/Participation : 05%
Class Test : 05%
Assignment/Term Paper : 05%
Mid-Term : 40%
Semester Final : 45%
B. Laboratory/Practical:
Class Attendance : 10%
Lab Assessment : 20%
Lab Assignment : 10%
Lab Quiz/Project : 20%
Final Lab Assessment : 20%
Viva-Voce : 20%
Requirements for the Degree
As IBAIS University is based on the US University system, all undergraduate degrees are for about four years duration. For each Degree usually minimum hundred twenty credits are required. Students are responsible for degree requirements. Before selecting the courses in each semester, students are asked to take advice from their academic advisors. The university may bring in changes into programs and curricula (if needed). Following are the requirements for graduations:
Usually a minimum of hundred twenty credits for a bachelor’s degree must be earned. A Student must complete all course requirements for the degree including general education courses (GEd), core courses and courses for major concentration. A student must maintain minimum CGPA of 2.5 of Bachelor’s degree and 3.0 for Master’s.
Fulfillment of the above conditions does not necessarily mean that a degree will be automatically conferred on the student. The university reserves the right to refuse the awarding of a degree on disciplinary and other grounds.
Student Classification
Students admitted in the undergraduates programs are classified as Freshman, Sophomore, Junior and Senior based on the number of credit hours earned by the students. The basis and classifications are as follows:
| Level | Earned Credits |
|---|---|
| Freshman | 0 -30 |
| Sophomore | 31 -60 |
| Junior | 61 - 90 |
| Senior | 91+ |
| Graduate | Earned Bachelor’s Degree |
Student Advising
Advising is critically important for successful graduation. For most students, University will be the first time that they will be responsible for things such as selecting courses or choosing a major. An academic advisor, a faculty member, can help with this and other decisions; however, advising is a two-way track, where Students and Advisors share the responsibility for successful advising.
Medium of Instructions
English is the medium of instruction. Since many students come from the Bengali medium, the University offers English courses to increase their proficiency in English. The University strictly requires the students to pass the English courses.
Curriculum
We are pursuing extending the curriculum and pedagogy of North-American education system and committed to ensure global standard, as reflected in our academic policy. The curriculum of this university consists of General Education, Core Courses, Electives and Dissertation / Thesis. The courses of the programs provide balanced diversification's in the respective fields.
General Education (GEd) Courses
General Education (GEd) are required to all undergraduate students regardless of Degree. They should be completed early in a student’s program (first two years) at IBAIS University.
Core Courses
Core Courses are specifically required for a degree. The required credits vary from each degree.
Major Concentration
These are Courses specifically required for major concentration within a degree. The credits required vary, but are combined with other electives. They comprise approximately ten percent of the degree requirement.
Open Electives
Any course selected by a student to fulfill the degree requirement credits after Core, Major, Minor and GEd requirements are satisfied, is an open elective course. Open elective courses are selected according to availability and student’s preference.
Audit Courses
Students may register for audit courses (Au). An audit is not recorded for CGPA calculation on the academic record. Tuition and other Fees will be assessed for audited courses.
Final Examinations
A final examination period is scheduled at the end of each semester. Registrar assigns sections of each course for an examination’s time and place during the final examination period.
Residency
A minimum of 50 percent of the total credits is required for the bachelor’s degree to be earned at IBAIS University.
Internship
An internship is usually for three months program, whereby a student, after completing all courses, undertakes an affiliation with an organization, under faculty supervision, for the purpose of applying knowledge gained from their University studies and to gain experiences in real world. The concerned department provides assistance to students in arranging internship. A written report is prepared on internship by the intern. Credit assigned may vary for internship. Special projects or Research work of high standard may be substituted for an internship.
Transcript
A transcript is an official copy of student’s academic record. It contains confidential academic information. It cannot be furnished or released to anyone but the student or parents of dependent students without a specific request signed by the students.
Grading Policies
The Grades at this university as guided by UGC will be indicated in the following manner:
| Numerical Scores | Letter Grade | Grade Point | |
|---|---|---|---|
| 80%- 100% | A+ | (A Plus) | 4.0 |
| 75%-79% | A | (A Regular) | 3.75 |
| 70%-74% | A- | (A Minus) | 3.5 |
| 65%-69% | B+ | (B Plus) | 3.25 |
| 60%-64% | B | (B Regular) | 3.0 |
| 55%-59% | B- | (B Minus) | 2.75 |
| 50%-54% | C+ | (C Plus) | 2.5 |
| 45%-49% | C | (C Regular) | 2.25 |
| 40%-44% | D | - | 2.0 |
| Less than 40% | F | Failure | 0.0 |
Grade without numerical values
I-Incomplete
W-Withdrawal
Incomplete (I): The incomplete (I) grade may be used in special circumstances. An incomplete grade (I) is provided when a student does not complete one or more requirements of a course such as does not appear Midterm exam or Final exam for an unavoidable reason /accidental circumstances and has applied for `I’ grade. The student who is permitted to appear in Makeup examination(s) will be provided an I grade for that course and this grade will stay until the student appears in the Makeup examination at the first available opportunity; if s/he fails to appear at the makeup examinations , the ‘ I ’ grade will automatically be converted to ‘ F ’ grade. The student has the responsibility to take the initiative in completing the work and is expected to make up the incomplete (I) works as specified by the instructor.
Withdrawal (W): The grade withdrawal (W) is assigned when a student officially drops a course within the deadline for withdrawal. Exception to this rule may be made on medical ground. A ‘W’ does not affect the student’s CGPA.
Retaking Courses: The Retake policy has been revised in 2012.The revised retake is as follows:
- A student who has achieved C + or lower grade and / or cannot appear at the Midterm or for retake examination in the next semester upon permission. No Retake Exam will be allowed for missed Class Test and Assignments from Summer-2012.
- A student may retake a course three times if s/he gets ‘F’ grade.
- The best grade would be counted towards CGPA calculation.
- The student who wishes to retake a course must register for the course again and will be charged tuition and applicable fees.
Grade Change: Grade change is strongly discouraged. Letter may be changed only for posting error or errors in calculation. If a grade change is inevitable, it must be completed within one semester following the submission of the grade. The Department Chairs, The Programs Directors and Deans will ask for necessary papers and records to substantiate the grade change.
